Privacy Policy – Relaxed Golf & Simply Relaxed Golf CIC

Last updated: 11 March 2026

1. Who we are

Our website address is: https://www.relaxedgolf.co.uk

Relaxed Golf is managed by Philippa Hodgson. Some services and programmes are delivered through Simply Relaxed Golf CIC.

Contact: hello@relaxedgolf.co.uk

2. Comments

When visitors leave comments on the site we collect the data shown in the comments form, as well as the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/.

After approval of your comment, your profile picture is visible publicly in the context of your comment.

3. Member Accounts and Profiles

When you register for an account on Relaxed Golf, we collect the information you provide during registration and profile creation.

This may include your name, display name, username, email address, profile photo, biography, golf interests and any other information you choose to add to your profile.

Some profile information may be visible to other members depending on the features you use and your privacy settings.

You are responsible for ensuring that any information you choose to share publicly or with other members is appropriate and accurate.

4. Community Features

Relaxed Golf includes community features that allow members to interact with one another.

  • Activity feeds
  • Groups
  • Discussions and forums
  • Private messaging
  • Member networking features

Information you choose to post, upload, share or send through these features may be visible to other members and may be stored as part of your account activity.

Please consider carefully what information you choose to share through community features.

5. Directory Listings and User Content

Members may submit directory listings, classified advertisements, images, reviews, comments and other content to the website.

Content submitted for directory listings may be reviewed by an administrator before publication.

Once approved, listings and related content may become publicly visible on the website.

By submitting content to Relaxed Golf, you confirm that you have the right to share that content and that it does not infringe the rights of others.

6. Media

If you upload images to the website, please avoid images with embedded location data (EXIF GPS), as visitors can download and extract any location data from images.

Profile photos, listing images and other uploaded content may be visible to members or visitors depending on where they are published on the website.

7. Cookies

Our website uses functional cookies to make the site work and to process payments.

  • Comment cookies: If you leave a comment, you may opt-in to save your name, email and website in cookies for convenience. These last for one year.
  • Login cookies: When you visit the login page or log in, cookies are set to manage login sessions, screen preferences and “Remember Me” functionality.
    • Session cookies: discarded when browser closes
    • Remember Me: lasts two weeks
    • Screen options: last one year
  • Payment cookies: Stripe (Relaxed Golf) and PayPal (Simply Relaxed Golf CIC) may set cookies essential to process payments. These are always active.
Any non-essential cookies will only be used where required and in accordance with your consent preferences.

8. Embedded content from other websites

Articles may include embedded content (videos, images, articles, maps and other media). Embedded content behaves as if you visited the other website directly.

These websites may collect data about you, use cookies and monitor your interactions with their content.

9. Who we share your data with

  • Payment data is shared only with Stripe (Relaxed Golf) or PayPal (Simply Relaxed Golf CIC) for processing.
  • Password reset requests include your IP address in the reset email.
  • Comments may be checked through automated spam detection services.
  • Where necessary, information may also be shared with website service providers who help us operate, maintain and secure the website.

We do not sell your personal information to third parties.

10. How long we retain your data

  • Comments and metadata are retained indefinitely to automatically recognise follow-ups.
  • Registered users’ personal information is stored in their profile. Users can view, edit or delete their information at any time (except username). Website administrators can also manage this information.

Community activity, messages, listings and other user-generated content may remain on the website unless deleted by the user, removed by an administrator or required to be retained for legal, security or administrative purposes.

11. Your rights

If you have an account or have left comments, you may request:

  • A copy of the personal data we hold about you
  • Correction of inaccurate personal information
  • Deletion of your personal data
  • Restriction of certain processing activities where applicable

This does not include data we are required to retain for legal, administrative or security purposes.

12. Where your data is sent

Visitor comments may be checked through an automated spam detection service.

Payment information is sent securely to Stripe or PayPal.

Some service providers may process data outside the United Kingdom. Where this occurs, we take reasonable steps to ensure appropriate safeguards are in place.

13. Changes to this policy

We may update this Privacy Policy occasionally. Updates will be reflected on this page with the Last updated date.

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